Understanding The Specifications Puzzle

Defining specifications for the design and development of systems and software is a lot like this classic Gershwin song and what I personally regard as the biggest cause of confusion in the Information Technology field for as long as I can remember, which is over 30 years in the industry. Some people say specifications should be based on the inherent properties of information, others believe it is based on a screen/report or file layout, yet others adamantly believe it should be based on process and data specifications. Interestingly, all are absolutely correct. The difference lies in the perspective of the person and the work to be performed. For example, how we define specifications for the design of an automobile is certainly different than how we specify a skyscraper. The same is true in the I.T. field where we have different things to be produced by different people; for example:

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